Job Descriptions• Understand what it takes to make sure the logistics of the marketing event(s) work out.
• Ensure that marketing event costs remain within the allocated budget.
• Help to ensure that the marketing event itself is carried out smoothly.
• Establish and maintain relationships with key vendors and venues.
Assist with / plan the event details and aspects, including aspects such as seating, dining
and guests etc.
• Creating reliable financial reports and collecting payments on time
• Address potential problems that may arise.
• Plan for potential scenarios that could impact the integrity of the event.
• Maintaining a working knowledge of the complex needs of a wide variety of events
• Gain a complete understanding of the requirements for each event
• Research vendors and make selections based on creativity, quality, and cost
Book venues and schedule guests, which includes contract drafting and confirmation and day-of logistics
•Develop content for event materials and work with a graphic designer to produce Ensure staffing capacity across all functions of an event (registration, set up, catering, audio/visual, etc.)
•Manage additional ad-hoc administration duties of events, such as placing orders, monitoring vendors, travel planning, restaurant reservations, facilitating NTT Ltd attendees, monitoring registration, tracking RSVPs, answering questions resolving issues etc