Job Descriptions1. Review original documentation submitted by various departments across both companies, ensuring that information such as amounts, dates, invoice numbers, and vendor names is accurate and consistent.
2. Upon confirming the accuracy of the documents, record expenses according to their respective categories and allocate them to the appropriate cost centers. Input the relevant details into the K2 platform.
3. Simultaneously enter transaction details into the SAP system, with a particular focus on identifying whether the transaction involves tax withholding. If applicable, ensure the correct tax rate (1%, 3%, 2%, or 5%) is applied.
4. Accurately process VAT transactions by differentiating between "Taxes Payable - VAT Payable - Input Tax" and "Taxes Payable - VAT Payable - Unpaid VAT."
5. Perform reconciliation and clearing of accounts such as prepaid accounts and accounts payable, ensuring accuracy in financial records.
6. Ensure that all expense entries are completed prior to the end of each month. If original documents are not received on time from the respective departments, accrue the expenses to prevent delays in the next month’s cost reporting. Finance must still process these entries within the current month.
7. Review reimbursement claims submitted via the Huijie system every Wednesday. Verify the accuracy of the submitted documents and ensure that the corresponding vouchers are posted to the SAP system. In case of posting failure, manually enter the records. Promptly address any advance-related reimbursements and clear related accounts in SAP.
8. Complete the monthly voucher binding process and other related administrative tasks to ensure proper documentation and record keeping.
9. Prepare and maintain the AP breakdown report to facilitate accurate tracking of accounts payable.
10. Compile and organize the necessary details for the monthly VAT declaration, including vendor information, input tax invoices, amounts, and other essential data.