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Apr 25, 2025

Shipping Executive Documentation (Bonded Warehouse , 3PL & Trading Industry )

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Singapore

salary iconSalary
salary icon3,500 - 4,000 SGD
number of positions iconVacancies
number of positions iconNot specified
english apply iconEnglish applications only.
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Job Descriptions
Key Responsibilities: Documentation Management: •Lead the documentation team in preparing, reviewing, and processing all necessary documents for import, export, and re-export activities, including the submission of Shipping Instructions, Bills of Lading, Commercial Invoices, Packing Lists, and Certificates of Origin. •Directly manage the preparation of documentation for both 3PL (Bonded Warehouse) and Trading operations. •Ensure accurate and timely submission of customs documentation. Inventory Management: •Update on Warehouse Management System (WMS) to track inventory movements within the bonded warehouse. Shipment Coordination: •Coordinate with carriers and forwarders to book container space for shipments, ensuring timely bookings to prevent delays. •Manage the logistics for import, export, and re-export shipments, liaising with carriers to facilitate smooth operations. •Monitor the status of incoming and outgoing shipments, handling Arrival Notices, Bills of Lading, Switch BL, and other shipment-related documentation. •Serve as the primary point of contact for resolving issues related to shipment documentation or delays. •Check Estimated Time of Departure (ETD) and Estimated Time of Arrival (ETA) on Portnet. •Arrange shipments with hauliers to ensure timely delivery. Communication: •Act as the main point of contact for clients regarding logistics documentation, providing regular updates on shipment status and addressing any concerns. •Coordinate with internal departments to ensure that documentation processes align •Prepare and send quotations for 3PL services to customers. Cost Management: •Monitor and manage demurrage, storage, and detention charges, taking proactive steps to minimize costs. •Identify opportunities to streamline documentation processes to reduce costs and enhance efficiency. Reporting & Analysis: •Provide regular reports to senior management on the performance of the documentation team. Billing & Financial Reconciliation: •
Qualifications
  1. Minimum Bachelor Degree or equivalent.
  2. Strong communication skills in English with the ability to effectively interact with bilingual clients.
  3. Proficiency in ERP systems, particularly in multi-currency and inventory modules, is preferred
  4. Meticulous, independent, quick learner with a strong work ethic, able to work well under pressure.
  5. Candidates available to start immediately or with short notice are preferred.
How to apply
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Contacts
คุณบุญจันทร์
บริษัท ดิวตี้ฟรี สยาม จำกัด
Samutprakarn บริษัทดิวตี้ฟรี สยาม จำกัด เลขที่ 999/12 หมู่ที่ 15 นิคมบางกอกฟรีเทรดโซน บางกอกฟรีเทรดโซน
Bang Sao Thong Bang Sao Thong Samut Prakan 10570
Tel. : 086-509-6119
Email : duty_12_01@trustmail.jobthai.com (Email for job application & inquiry)
Location
Location : Henderson Area ( Singapore ) Working hours : Monday - Friday 9am to 6pm ( 1 hour lunch ) Work mobile phone : Provided
Singapore
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